Template: Request for Meeting Notes

Use this letter if you want to request a copy of notes or minutes from an IEP or 504 meeting.

[Your Name]
[Your Address]
[City, State, Zip]
[Phone Number]
[Email Address]
[Date]

[Principal’s Name]
[School Name]
[School Address]

Re: Request for Meeting Notes – [Child’s Full Name], [DOB]

Dear [Principal’s Name],

I am requesting a copy of the notes and/or minutes from the [IEP or 504] meeting held on [meeting date] regarding my child, [Child’s Full Name].

Please provide these records within a reasonable time as part of my rights under federal and state education law. You may send them to me at the address or email listed above.

Thank you for your prompt attention.

Sincerely,

[Your Signature]
[Your Printed Name]